Real Estate Agent Time Blocking Template: Get More Done Edition

This time blocking template will help you focus on your highest-impact tasks, minimize distractions, and structure your day like a pro. Fill in the blocks according to your own schedule, but use this as a guide to maximize productivity and efficiency.

Morning Block (7:00 AM - 9:00 AM): Prime Your Day

  • 7:00 AM - 7:30 AM: Morning Routine
    (Stretch, quick workout, journal, coffee—whatever gets you energized and focused)

  • 7:30 AM - 8:00 AM: Plan Your Day
    (Review top 3 priorities, check calendar, set goals for the day)

  • 8:00 AM - 9:00 AM: Lead Generation
    (Cold calling, emails, follow-ups with leads, social media prospecting)

Mid-Morning Block (9:00 AM - 12:00 PM): Client Hustle

  • 9:00 AM - 10:00 AM: Client Outreach
    (Follow-up calls, client emails, nurturing leads)

  • 10:00 AM - 11:00 AM: Showings/Listing Prep
    (Conduct showings, virtual tours, or prep listings for new clients)

  • 11:00 AM - 12:00 PM: Market Research
    (Check MLS, research market trends, review neighborhood comps)

Lunch Break (12:00 PM - 1:00 PM): Recharge

  • Take a break. Seriously. Step away from the screen, go for a walk, grab lunch, recharge.

Afternoon Block (1:00 PM - 4:00 PM): Deal Closers Only

  • 1:00 PM - 2:30 PM: Active Deals
    (Focus on contracts, negotiations, coordinating with lenders, attorneys, inspectors, etc.)

  • 2:30 PM - 3:00 PM: Social Media/Marketing
    (Post listings, engage with followers, comment on relevant posts, schedule future content)

  • 3:00 PM - 4:00 PM: Admin Tasks
    (Paperwork, updating CRM, organizing files, handling minor tasks)

Late Afternoon Block (4:00 PM - 6:00 PM): Flex Time

  • 4:00 PM - 5:00 PM: Networking/Client Meetings
    (Coffee with potential clients, networking events, or catching up with industry contacts)

  • 5:00 PM - 6:00 PM: Flex Time
    (Open time for unexpected client needs, last-minute appointments, or catching up on unfinished tasks)

Evening Block (6:00 PM - 7:00 PM): Wind Down

  • 6:00 PM - 6:30 PM: Review the Day
    (Check off tasks, update to-do list for tomorrow, send any follow-up emails)

  • 6:30 PM - 7:00 PM: Personal/Family Time
    (Unwind, disconnect, enjoy some non-work time)

Tips for Success:

  • Stick to your blocks: Keep these times sacred. Don’t let random tasks creep in and throw you off.

  • Batch similar tasks: Grouping similar tasks keeps you in the zone and minimizes time wasted on switching gears.

  • Adjust as needed: If showings or meetings pop up, flex your time blocks, but stick to your core priorities.

  • Use tech: Set reminders, use your calendar religiously, and automate wherever possible to free up more time.

Use this template to take control of your time, and watch how your productivity (and deals) skyrocket. Time blocking isn’t about doing more—it’s about doing what matters better.

Want to level up even more?
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